Outsourced Bookkeeping: How To Find a Good Bookkeeper?

Reading Time: 4 minutes
Share the Post:
Outsourced Bookkeeping: How To Find a Good Bookkeeper?

Table of Contents

Ever spotted a $5 or $10 error in your checking account? It happens. But imagine that error ballooning to thousands in your business accounts. That’s where a professional bookkeeper steps in, ensuring meticulous record-keeping to prevent such mishaps. With Outsourced Bookkeeping Services, you are free to focus on business growth strategies. In this guide, we’ll discuss how to find the right bookkeeper. Let us get started:

Choosing The Right Type of Bookkeeper

When considering hiring a bookkeeper for your small business, especially during its growth phase, it’s important to weigh your options carefully. Investing in a full-time bookkeeper might not be feasible at this stage due to expenses. Instead, you can explore more cost-effective solutions such as hiring a part-time or freelance bookkeeper or Outsourced Bookkeeping to a third-party firm.

Part-Time Bookkeepers

Part-time bookkeepers offer affordability and flexibility, often working locally to handle tasks like managing physical paperwork and keeping your financial accounts up to date. However, there are potential drawbacks, such as the lack of coverage if they fall sick or quit suddenly, and difficulties scaling with your business if it grows rapidly.

Part-Time Bookkeepers
Part-Time Bookkeepers

Third-Party Bookkeeping Services

On the other hand, third-party bookkeeping services provide remote assistance and digital proficiency. They can streamline processes like receipt collection and invoicing, and offer a team-based approach ensuring continuous management of your financial accounts. Additionally, they often provide additional services such as payroll management and accounts payable/receivable, adapting to your evolving bookkeeping needs as your business expands.

 Check Their Industry Experience

When hiring a bookkeeper for your business, it’s crucial to verify their industry experience to ensure they can meet your specific needs. Outsourced Bookkeeping practices vary across industries, so you want someone with relevant expertise. For instance, if your business operates in healthcare, you’ll need a bookkeeper familiar with healthcare financial regulations and practices.

A skilled bookkeeper should be adept at tasks like setting up your chart of accounts tailored to your business type, categorizing daily financial transactions accurately, and generating essential financial reports. Don’t hesitate to inquire about their experience and ask technical questions to gauge their proficiency.

Whether you’re looking for outsourced bookkeeping services or hiring in-house, ensuring your bookkeeper has the right industry experience can prevent errors and streamline your financial management processes effectively.

Check If He Has Some Other Skills

When considering a bookkeeper for your business, it’s essential to look beyond their basic bookkeeping skills and consider the additional services they offer. This includes evaluating whether they provide services like payroll management, which, if outsourced separately, could increase your overall expenses. Moreover, some firms offer specialized services such as fractional controllership, which can be invaluable for navigating your business’s growth journey.

By opting for a bookkeeping service that offers a range of supplementary services, you can streamline your financial management processes and potentially reduce costs associated with hiring multiple professionals. This holistic approach ensures that your financial accounts are not only accurately maintained but also supported by expertise in various areas crucial for your business’s success.

Is Accounting Mandatory for a Competent Bookkeeper?

Is Accounting Mandatory for a Competent Bookkeeper?
Is Accounting Mandatory for a Competent Bookkeeper?

When hiring a bookkeeper, it’s essential to ensure they are well-versed in accounting technology to efficiently manage your financial accounts. While basic spreadsheets like Microsoft Excel may suffice initially, relying solely on manual data entry can lead to challenges in maintaining accurate financial records as your business grows.

A competent bookkeeper not only recognizes the advantages of using accounting software for precision and efficiency but also possesses specific skills, including:

  • Familiarity with popular desktop software commonly used by businesses.
  • Proficiency in migrating your books to cloud-based accounting software for enhanced accessibility and collaboration.
  • Ability to recommend and implement apps and technology tools to automate certain data entry tasks, further streamlining processes.

Before making a hiring decision, inquire about the bookkeeper’s familiarity with various accounting systems and software to ensure they can effectively leverage technology to meet your business’s financial needs. This ensures that your financial accounts are managed efficiently and accurately, facilitating better decision-making and business growth.

Confirm Credibility

When assessing the credibility of a potential bookkeeper, seeking referrals from trusted sources can provide valuable insights. You can ask for recommendations from your accountant, banker, fellow business owners, or local professional associations. Additionally, if you’re considering hiring a bookkeeper you found online, it’s crucial to take extra steps to confirm their reliability.

Confirm Credibility
Confirm Credibility

This includes requesting client references or case studies to evaluate their past work, as well as directly contacting previous or current clients to inquire about their experiences. By gathering this information, you can make an informed decision about the bookkeeper’s suitability and trustworthiness. Remember, prioritizing your time is key, especially when most business owners prefer focusing on growth rather than bookkeeping tasks.

Final Words

While hiring a bookkeeper incurs costs, it’s an investment that yields financial benefits. Competent bookkeepers comprehend their client’s financial situation and can assess processes effectively. At AquiferCFO, we tailor our bookkeeping services to suit your company’s specific requirements. Our offerings include bookkeeping, payroll, and other back-office accounting services tailored for small and medium-sized businesses. Get in touch with us to explore how our customized bookkeeping services can benefit your financial accounts.


1.    What Are The Benefits Of Outsourced Bookkeeping Services?

Outsourced bookkeeping services offer cost-effectiveness, expertise, and flexibility, allowing businesses to focus on growth.

2. How Can I Ensure The Credibility Of A Potential Bookkeeper?

Seek referrals from trusted sources, request client references, and verify industry experience to confirm credibility.

3. What Additional Skills Should I Look For In A Bookkeeper?

Look for skills beyond basic bookkeeping, such as payroll management and knowledge of accounting technology.

4. Why Is Industry Experience Important When Hiring A Bookkeeper?

Industry experience ensures familiarity with specific regulations and practices, enhancing accuracy in financial management.

5. What Software And Technology Should A Competent Bookkeeper Be Familiar With?

A competent bookkeeper should be proficient in desktop software, cloud-based accounting systems, and automation tools to streamline processes.


Join our network of clients.